Book details & stock

Every book has its own page with two parts: the book's information and the list of its physical copies (called "stock"). The page opens read-only — click Edit in the top-right corner to change anything.

Book information

In view mode you see the book's name, ISBN, category, language, format, page count, publisher, published date, reading status, authors, and description, with a dash shown for anything left blank.

Click Edit to turn all of that into an editable form:

• Category and Language are picked from the lists you manage under Categories.
• Authors — start typing a name to search existing authors, or add a new one on the fly.
• Cover image — shown on the right; hover over it to change it.

While editing, the top-right buttons become Cancel (discard your changes) and Save (which only becomes active once you've actually changed something). The trash icon next to them deletes the book entirely, in either mode — you'll be asked to confirm first.

Finding a cover online

If a book has an ISBN but no cover yet, a Find cover button appears in the empty image area — handy for titles added manually or ones whose automatic ISBN lookup didn't turn up an image at the time.

Click it and Vaultisse looks one up online for you, trying multiple sources in turn until it finds a match. If none of them have a cover for that ISBN, you'll see a message saying so — you can still add one yourself by dragging an image onto the cover area.

Reading status

Track your own personal reading progress on a book, separate from its stock status — this is about whether you have read it, not whether a copy is out on loan.

Click the Reading status button next to Edit, in the top-right corner, to open a quick menu:

• Want to read — on your to-read list.
• Currently reading — you're partway through it.
• Read — you've finished it.
• Clear — remove the status entirely (only shown once a status is set).

Your reading status is personal: in a shared library everyone keeps their own, so changing it doesn't affect anyone else. It is available to every role, including Borrower and Read-only (see Sharing a library & roles).

Picking an option applies it right away — no need to click Edit or Save first. The current status also shows up as a field on the book's information, and feeds the Dashboard's reading widgets and the Library filters.

Understanding stock

A book title can exist in your catalog with zero, one, or many physical copies. Each copy is a separate row in the Stocks table, with its own:

• Code — the unique identifier printed on that copy's barcode label.
• Location — where that specific copy lives (see Locations).
• Status:
  • 🔵 Booked — currently lent out to a customer. Only offered if Leasing is turned on for your account.
  • 🟢 Available — on the shelf, ready to be borrowed.
  • ⚪ Not available — temporarily out of circulation.
  • 🟠 Damage — damaged and not lendable.
• Booked by — the customer or vault member currently holding that copy, shown only when Leasing is enabled.

Note: Adding, editing and deleting books and copies is for the Normal and Admin roles. Borrower and Read-only accounts see the page read-only — see Sharing a library & roles.

Adding a copy

Click Add above the Stocks table, choose a status and a location, and (if Leasing is on and you're marking it as Booked) select which customer has it.

You can either:

• Add — just create the copy, or
• Add & print — create it and immediately queue its barcode label for printing (see Printing labels).

Editing or removing a copy

Use the row actions on the right of each stock entry:

• 🖨️ Add this copy's label to the print queue.
• ✏️ Edit its status, location, or assigned customer.
• 🗑️ Delete the copy (with confirmation).

Tip: To lend a copy to someone, either set its status to Booked and pick a customer here, or use the group borrowing flow from a customer's row — see Lending & returns.

Ebook files

Set a book's Format to Electronic to reveal an Ebook files card next to the cover image, where you can back up the actual files for it — useful if you've downloaded them and transferred them to an e-reader, since the reader then becomes the only place they live.

• Click Add, or drag and drop, to upload an epub, pdf, mobi, or azw3 file.
• Unlike the rest of the book, each file type is kept independently — you can have one epub and one pdf backed up for the same book at once; uploading a new file of a type you've already backed up replaces just that one (.mobi and .azw3 share the same slot, since they're both Kindle formats).
• Each uploaded file gets its own row with an icon, filename, size, and upload date, plus preview (eye icon, opens in a dialog — PDFs and EPUBs page through right there, with a fullscreen toggle), download, and delete actions.

• The maximum file size depends on how your Vaultisse server is configured — ask whoever manages it if an upload is rejected as too large.

Click the eye icon on an epub or pdf row to page through it right there in a dialog, without leaving the book's page:

A Kindle file (.mobi/.azw3) has no in-app reader, so its preview just confirms there's no renderer available — download it to open it elsewhere.

This is meant purely as a personal backup of files you already have the rights to — not a place to source books from elsewhere.